Tips for Organizing your Wine Cellar

September 30, 2020 4 min read

Custom Wine Cellar - Vineyard Wine Cellars

Wine Cellar Organization: The Struggle is Real

You’ve just designed and built the custom wine cellar of your dreams. It holds somewhere in the neighborhood of 300-500 bottles. You’ve joined some wine clubs and ordered bulk shipments of some of your favorite vintages. And why not? You FINALLY have a proper place to store them. Now you’re wondering, “What is the best way to stock my wine cellar so I can easily find the bottle I want when I want it?” Or, “How am I going to manage my collection so that I don’t lose track of inventory?” You are not alone. We hear these types of questions all the time.

We work with a broad range of clients from enthusiasts to hard core collectors and investors. In the early stages of planning a wine cellar we ask them all the same questions. What is in your collection? How would you like to organize it in your wine cellar? Some of our clients have specific ideas based on experience or entertaining style. Others not so much.

Of course, there is no right or wrong way to stock your wine cellar but there are some tips and tricks to organization and aesthetics that we thought you might find helpful.

Start with A Functional Wine Cellar Rack Design

If you are building a wine cellar, chances are you’re buying wine in bulk. Be sure to consider bulk storage in your wine rack design. This type of storage is most often located near the floor. That way, when you are stocking a new shipment of wine, you don’t have to lift heavy cases up high or over your head. Safety first!

Consider an angled display row or two. These rows are carefully angled for keeping corks wet and offer a visual cue for what is stored above and below. An added benefit is the opportunity to add lighting to the angled display rows to showcase your favorite bottles.

Individual bottle storage can be configured with corks forward or labels forward. Depending on your capacity requirements and design preferences, your wine cellar consultant will talk you through both options.

In addition to bulk storage, angled display rows and individual bottle openings, there are other unique and beautiful wine storage options that allow you to personalize your wine cellar. With more than 1,800 wine cellars under our belt we still find that no two custom wine cellars are alike.

Stock Your Cellar Based on How and When You Will Enjoy Your Wine 

Congratulations! Your wine cellar is finished and it is move in day. Organizing your collection from day one will take the time and frustration out of selecting or finding bottles when you are ready to relax and enjoy them. Here are a couple of tried and true approaches.

Organize bottles by when you are going to drink them. Keep your “house wines” at arm’s length so you can easily grab them and go. Also referred to as your “daily drinkers,” these are the bottles you want to have near eye level so you can monitor inventory and easily stock. If you have a pouring station or glassware storage, then close proximity to either of these features makes sense as well.

Another way to organize your collection is by wine region. This approach is popular for our clients who travel extensively to build their collection. Designate areas of the wine cellar for each region. Use angled display rows as visual cues for what is stored nearby.

If you love a good wine pairing, and who doesn’t (!!??), consider storing your collection by varietal. This makes it easy to pull the perfect bottle for dinner. Consider stocking label view bottles so they “point” to more of the same varietal to their left or right.

Manage Your Cellar for Maximum Enjoyment

As with everything else these days, there’s an app for that. Free apps are widely available and provide options to scan bottles in and out using labels or barcodes. In additional to inventory tracking, many apps have other helpful features such as tasting notes, alerts to tell you when bottles are ready to drink, recommendations for your evolving palate, and much more.

If cellar management is not your thing, consider hiring a sommelier. Sommeliers often provide a range of services for private collectors helping you to develop your palate and build your collection accordingly right down to inventory and organization. If you’ve recently completed your wine cellar, it is a great time to engage a sommelier.

Stocking, organizing and managing your wine collection should not be cumbersome or time consuming. Keep organization in mind when working with a consultant to design your cellar, stock your cellar based on how you plan to enjoy your collection and implement a management approach that works for you.

Looking to build a wine cellar that is custom designed for your collection? Contact Vineyard Wine Cellars at 866-973-1100 or


Also in Blog

A Few Good Reasons to Invest in a Wine Cellar
A Few Good Reasons to Invest in a Wine Cellar

July 31, 2021 2 min read

Wine enthusiasts everywhere search endlessly for the perfect storage place for their beloved collection. Whether you’re just getting started as a wine connoisseur or you’re a seasoned sommelier, it’s beneficial to learn the top reasons to invest in a wine cellar.

12 Things to Know About Wine to Sound Like an Expert (even if you're not!)
12 Things to Know About Wine to Sound Like an Expert (even if you're not!)

June 25, 2021 5 min read

When it comes to wine tasting and the topic of wine, in general, we hear words, phrases or observations thrown around and to a beginner, it can be intimidating. It’s like a whole new language that can seem confusing and overwhelming. Here are some basics that are helpful for a beginner “winer” but may even surprise a self-proclaimed oenophile (fancy word for wine connoisseur).
Why are wine cabinets so popular?
Why are wine cabinets so popular?

April 23, 2021 2 min read

Climate-controlled wine cabinets are a great option for preserving and protecting your growing collection in style. Read on to learn why.